When you share a file or folder from Rakuten Drive Cloud, the recipients receive an email containing a link to access the file or folder. To view or edit the file or folder, recipients must have a Rakuten Drive account and be logged into that account. If the recipient doesn’t have a Rakuten Drive account or doesn’t want to log in to view it, you can share it with a transfer link instead.
You can decide which permissions you want to grant to recipients when you share a file or folder and even after you share it. Edits and comments made to a shared file or folder are updated live for everyone they’ve been shared with.
❋ Sections in this article:
Share a file or folder
On rakuten-drive.com
1. Login to rakuten-drive.com
2. Go to Rakuten Drive Cloud
3. Tap (⋮) ellipsis icon to the right of the file or folder you want to share.
4. Click Share.
5. Select either 'Send an invitation mail' or 'Create an invitation link’ to share the file or folder.
Option 1: Send an invitation mail
1) Select People section.
2) Enter an email address or name of the person you want to share with.
※ Note: You can share with any number of people you want.
3) Select one of the access permissions -- Can view, Can download, Can upload, Can edit.
※ Note: Can upload can only be selected when sharing a folder.
4) Optionally, compose a message.
5) Click [Share]. An invitation mail will be sent to the recipients.
Option 2: Create an invitation link
1) Select Invitation link section.
2) Click Create invitation link.
3) Select one of the access permissions -- Can view, Can download, Can upload, Can edit.
※ Note: Can upload can only be selected when sharing a folder.
4) For added security, you can set a password or an expiration date for the invitation link.
5) Click [Share] to create an invitation link. Copy the link and send it to recipients.
On Mobile app
1. Open Rakuten Drive app and sign in.
2. Navigate to Cloud menu.
3. Tap (⋮) ellipsis icon to the right of the file or folder you want to share.
4. Tap Share to.
5. Select either 'Send an invitation mail' or 'Create an invitation link’ to share the file or folder.
Option 1: Send an invitation mail
1) Select People section.
2) Enter an email address or name of the person you want to share with.
※ Note: You can share with any number of people you want.
3) Optionally, compose a message.
4) Select one of the access permissions -- Can view, Can download, Can upload, Can edit.
※ Note: Can upload can only be selected when sharing a folder.
5) Tap [Invite people]. An invitation mail will be sent to the recipients.
Option 2: Create an invitation link
1) Select Invitation link section.
2) Select one of the access permissions -- Can view, Can download, Can upload, Can edit.
※ Note: Can upload can only be selected when sharing a folder.
3) For added security, you can set a password or an expiration date for the invitation link.
4) Tap [Create] to create an invitation link. Copy the link and send it to recipients.
Access Types of Shared File
Member | Owner | |||
Can View | Can Download | Can Edit | ||
View file information | ✔️ | ✔️ | ✔️ | ✔️ |
Preview file | ✔️ | ✔️ | ✔️ | ✔️ |
View comments on file | - | ✔️ | ✔️ | ✔️ |
Download file | - | ✔️ | ✔️ | ✔️ |
Comment on file | - | - | ✔️ | ✔️ |
Edit MS Office Document | - | - | ✔️ | ✔️ |
Grant access | - | - | - | ✔️ |
Modify access | - | - | - | ✔️ |
Remove access | - | - | - | ✔️ |
Remove an invitation link | - | - | - | ✔️ |
Unshare file | - | - | - | ✔️ |
Access Types of Shared Folder
Member | Owner | ||||
Can view | Can download | Can upload | Can edit | ||
View the full list of files | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
View file information | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
Preview files | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
View comments on files | - | ✔️ | ✔️ | ✔️ | ✔️ |
Download files | - | ✔️ | ✔️ | ✔️ | ✔️ |
Send files as a shared link | - | ✔️ | ✔️ | ✔️ | ✔️ |
Comment on files | - | - | ✔️ | ✔️ | ✔️ |
Upload files or folders | - | - | ✔️ | ✔️ | ✔️ |
Create a new subfolder | - | - | ✔️ | ✔️ | ✔️ |
Rename files | - | - | ✔️ | ✔️ | ✔️ |
Copy files | - | - | ✔️ | ✔️ | ✔️ |
Move files | - | - | - | ✔️ | ✔️ |
Delete files | - | - | - | ✔️ | ✔️ |
Edit MS Office Document | - | - | - | ✔️ | ✔️ |
Share a subfolder | - | - | - | - | ✔️ |
Rename a shared folder | - | - | - | - | ✔️ |
Grant access | - | - | - | - | ✔️ |
Modify access | - | - | - | - | ✔️ |
Remove access | - | - | - | - | ✔️ |
Remove an invitation link | - | - | - | - | ✔️ |
Unshare folder | - | - | - | - | ✔️ |